Instruction to proofreader/writer;
– Please proofread the draft as enclosed.
– Analyse and see if it addressed all the points given in the prompts below. If not, please make minor addition to make it more comprehensive.
– Beautificate the flow chart (if possible)
– Ensure final draft is concious of APA citiations and free of pliagiarism risks.
Prompts given
As-Is State
Following are some of the processes of the current organisation/ project:
1. Change Management Process: No change shall take place without the approval of the CCB. Any change request shall be presented to the CCB, along with the comments of the Project Manager, for consideration and decision (approval/rejection).
2. Travel by any official: In terms of the existing travel approval policy of the organisation, any travel plan by any employee must be approved by the finance department. A request must be made at least one week in advance with proper justification. Any such request must be approved by the project manager and the sponsoring department.
3. Purchases for the project – the purchases policy in the company: Any purchase must be recommended by the sponsoring department and the request be sent to the accounts department for prior approval. After this, the approved purchase request shall be sent to the purchases department which will purchase the required resources and send it to the concerned department/project.
Prepare a Process Flowchart of the As-Is state. Use only the standard symbols of flowcharting.
The experience of the project team has been brought up the following issues:
1. Sometimes the changes have very small impact on the project timeline or the project budget. However, the CCB takes a lot of time in approving it, as they have to call everybody for a meeting. Sometimes, an important member of the CCB is out on a business trip or unavailable for some work. This delays the approval of the change request.
2. Due to the unavailability of any one person in the approval process, the travel plans are not approved in time. Many a time this delay is also because the finance department people do not understand the purpose of the travel, hence they delay or reject the travel plan, even though the cost is small for the project.
3. The process of getting approval, approval by the accounts department and the purchase by the purchase department wastes a lot of time and has caused delay and losses due to a long time taken in the procurement of even small value items.
Please suggest process improvements that can mitigate the impact of incidents mentioned above.
To-Be State
Please modify your flowchart to show the updated To Be process. The revised part in the Flowchart should be clearly differentiated for easy identification of suggested improvement.
The Process Improvement Plan should document the steps for analyzing processes with the purpose of improving the process.
It should take into account
Process Boundaries,
Process Configuration,
Process Metrics and
Targets for Improved Performance.
Rubrics: Process Improvement Plan
(Assignment-3- 10% – 100 Marks)
Description of Process Boundaries 25%
Description of Process Configuration 25%
Process Metrics 25%
Target for Process Improvement 25%
