Budget Memo Assignment Instructions Overview The ability to understand the allocation of resources in any organization is very important as shown in Module 6: Week 6. This assignment will give you the opportunity to review a police departments budget, identify discrepancies, and request clarification. It will also expose you to using a preformatted memorandum to communicate inquiries, another highly important skill. Instructions You will analyze a police budget from the scenario included below in accordance with Chapter 12 of the Whisenand textbook. Your police chief, Sandra Akers, calls you into her office and tells you she has a family emergency and that you must present the quarterly budget results to the city council. She hands you the First Quarter Budget Report (below), instructs you to review it, and submit any inquiries to her deputy chief, Daniel Miller, in a memo. Police First Quarter Budget Report Expenses Budget Expended Encumbered % Expended Personnel Services $1,615,000 $449,000 28% Full-Time Salaries $1,000,000 $260,000 – 26% Part-Time Salaries 170,000 65,000 – 38% Overtime 45,000 39,000 – 87% Fringe Benefits 400,000 85,000 – 21% Operating Expenses $192,000 $60,100 31% Utilities $15,000 $8,000 – 53% Training & Travel 2,000 2,100 – 105% Office Supplies 75,000 50,000 – 67% Contracts 100,000 0 0% Capital Outlay $145,000 $57,000 39% Personal Computers $100,000 $6,000 $2,000 8% Office Equipment 45,000 51,000 3,000 120% Totals $1,952,000 $566,100 $115,000 35% Revenues Budget Received Percentage Fee & Charges $390,000 $55,000 % Vehicle Code Fines 55,000 45,000 % Totals $445,000 $100,000 %
